• Events Coordinator

    Location KN-St. Kitts
    Job ID
    2018-105743
    Institution
    Ross University School of Veterinary Medicine
    Department
    Administrative
  • Opportunity at a Glance

    The Events Coordinator will be responsible for planning, coordinating, and implementing RUSVM events including, but not limited to White Coat, Clinical Placement and Transition ceremonies, Dean’s receptions, Ross Games, the annual Colleague Holiday party and Family Fun Day. The successful candidate will also support the delivery of the annual West Indies Veterinary Conference (WIVC) and other University conferences and ceremonies as they arise. This role will require cultivating and maintaining excellent relationships with colleagues, sponsors, suppliers, speakers and delegates. The Event Coordinator will be responsible for setting timelines, deadlines and managing event logistics.

     

    The position is best-suited to a creative, self-motivated, confident and highly organized individual who is ready to take the challenge, happy to work individually and as part of a team, and who is willing to fully immerse themselves within RUSVM’s event community. Secondary responsibilities include providing administrative support to the Campus Administrator’s office. The Event Coordinator will report to the Senior Project Coordinator, Campus Administration with a dotted line to the Communications Manager.     

     

    Responsibilities

    • Plans, coordinates, implements and oversees all aspects of RUSVM academic and colleague campus events.
    • Schedules and manages all planning meetings for campus events.
    • Develops, submits for approval and manages event budgets. Identifies and recommend strategies to achieve cost efficiencies in event management.
    • Full responsibility for event logistics, resulting in the delivery of high quality events.
    • Source and liaise with venues and suppliers.
    • Supplier contract management.
    • Liaise with and manage all event stakeholders.
    • Brief and delegate to a team of onsite events staff.
    • Recommend processes based on planning timeline and department priorities.  Responsibilities include monitoring the process, supervising, troubleshooting and ensuring successful implementation of all events.
    • Research event locations, transportation, entertainment, speakers, production and other needs pertinent to the success of the events.
    • Participate in negotiation of contracts for events.
    • Provide on-site management for events.
    • Record meeting notes and arrange for documents to be copied and distributed.
    • Administration of check requests, purchase orders, credit applications and other similar duties related to event management.
    • Ensure food and beverages are ordered and prepared for guests as requested.
    • Conduct pre- and post – event evaluations, report on outcomes and make recommendations for continuous improvement of events.
    • Completes other duties as assigned.

    Qualifications

     

      • An Associate’s degree in Hospitality Management, Marketing, Event Management or a related field. A Bachelor’s degree, though not required would be a distinct advantage.
      • A minimum of three (3) years of experience in an event planning/coordinating role.
      • Excellent organization skills and attention to detail with the ability to work independently.
      • Experience with contract negotiation and solid written and verbal communication skills.
      • Ability to manage multiple events/projects, meet aggressive deadlines and extend excellent customer service. 
      • Self-starter, team player and possessing the ability to put in additional time as needed when emergencies arise and deadlines need to be met.
      • Experience in using Adobe, Photoshop, Microsoft excel and word software, would be advantageous

    We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

    Who We Are

    Ross University School of Veterinary Medicine (RUSVM) offers a unique program of training on the island of St. Kitts in the Caribbean.  A cutting-edge curriculum, with innovative use of technologies and simulations, provides the best possible training for tomorrow’s veterinarians.  Students benefit from seven semesters of integrated preclinical and clinical studies at our St Kitts campus, and one year of clinical training at our affiliate veterinary teaching hospitals in the United States, Canada, Europe and Australia. 

     

    Our ongoing research focuses on key issues strategically relevant to One Health in tropical and developing countries and includes zoonotic diseases, food safety and security, environmental health, and conservation medicine. We prioritize recruitment of talented faculty and are now seeking a key new member of our team to join us as we develop new programs to best prepare our graduates to face the global opportunities and challenges of veterinary medicine in the 21st century.

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