Grants Management Specialist

KN-St. Kitts
Job ID
Ross University School of Veterinary Medicine

Opportunity at a Glance

The Grants Management Specialist will be an integral contributor to RUSVM’s goal of establishing a high profile research program, which informs the RUSVM curriculum and enhances the student learning and teaching experience. The post holder will contribute to seeking and securing external research income streams and all operations of internal and external grants management administration.


The Grants Management Specialist will be responsible for providing administrative support to students, faculty and research fellows associated with research activities from all intramural and extramurally funded projects. As part of the Associate Dean for Research and Postgraduate Studies administrative team, this position reports to the Research & Postgraduate Lead Administrator contributing to the overall work of the postgraduate and research administrative support team. The duties will focus on stimulating and administrating extramural funding and managing intramural projects from all four RUSVM Research Centers. The Grants Management Specialist will also proactively engage with relevant sections of the organization for process engineering and best practice development.


  •  Under general supervision from the Research and Postgraduate Lead Administrator: facilitate development, submission and management of intramural and extramural applications and awards.
  • Oversee post-award management of all intramural and extramural awards.
  • Advise faculty, research fellows and staff on all matters related to intramural and extramural sponsored award procurement and management.
  • Assist the Research and Postgraduate Lead Administration with developing, implementing and monitoring policies and procedures affecting research and award administration at RUSVM.
  • Develop specialized knowledge relevant to RUSVM’s research objectives with regard to international funding bodies and maintain an up-to-date file of the policies, rules and regulations of sponsoring bodies in order to develop proposals for extramural funding.
  • Identify relevant research funding streams, collate information regarding the application process for each funder, and disseminate opportunities to faculty in a proactive manner, through targeted communications and by maintaining electronic databases.
    • Liaising with faculty and, if appropriate, with counterparts at partner organizations, to assist with the development of grant proposals, including funders’ editorial requirements, quality control and budget proposals.
    • Initiating process engineering to ensure best practices for external research funding management pre- and post-award.
    • Where appropriate, in collaboration with the Finance and Accounting Department, assist the Research and Postgraduate Lead Administrator with negotiating budgets with funding agencies at the point of award and overseeing the timely submission of financial and technical reports in line with funders’ requirements.
    • Develop and maintain metrics in relation to research (intramural and extramural) outputs.


Completes other duties as assigned.



Minimum Qualifications:

• Bachelor's degree in business administration, public administration or social sciences, Master's preferred, and 5-7 years’ experience in contracts and grant administration support activities.
• Experience in a university environment.
• Ability to provide committee administrative support and work with confidential business information.
• Excellent knowledge of applicable IT systems, such as MS Office (Word, Excel, Powerpoint), and electronic database systems.
• Experience with US, Canadian, EU and/or foundation grant finding.
• Demonstrated knowledge and ability to work effectively with individuals and groups with diverse cultures, backgrounds, and ideologies in a global environment is also desirable.
• Fluency in English

Preferred Qualifications:

• Certified Research Administrator credential or commitment to earn within 2 years of employment.
• Fluency/working knowledge in Spanish

Salary will be commensurate with qualifications and experience. Qualified applicants apply by submitting a curriculum vitae (CV) and letter of intent to or address inquires to


References will be requested prior to on-campus interviews. File review will begin upon receipt of the completed applications, and continue until the position is filled.


We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.


Who We Are

Ross University School of Veterinary Medicine (RUSVM) offers a unique program of training on the island of St. Kitts in the Caribbean.  A cutting-edge curriculum, with innovative use of technologies and simulations, provides the best possible training for tomorrow’s veterinarians.  Students benefit from seven semesters of integrated preclinical and clinical studies at our St Kitts campus, and one year of clinical training at our affiliate veterinary teaching hospitals in the United States, Canada, Europe and Australia. 


Our ongoing research focuses on key issues strategically relevant to One Health in tropical and developing countries and includes zoonotic diseases, food safety and security, environmental health, and conservation medicine. We prioritize recruitment of talented faculty and are now seeking a key new member of our team to join us as we develop new programs to best prepare our graduates to face the global opportunities and challenges of veterinary medicine in the 21st century.


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